Zenetex LLC

  • Administrative and Operations Assistant - Part-Time

    Posted Date 1 week ago(2/14/2020 8:24 AM)
    Job ID
    # of Openings
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  • Position Overview

    ZENETEX specializes in management and technology support services for a variety of Federal agencies and commercial organizations nationwide. “Because Service Matters” is our corporate cultural philosophy that brings total focus to both our employees and our customers. We have an opportunity for a Part-Time Administrative and Operations Assistant to work in our Herndon, VA office. In this position, you will assist the Operations team and Facilities Manager with a wide spectrum of duties. Key responsibilities will include administrative tasks, customer service, and facilities support. 


    • Provide front desk reception for incoming visitors, customers, and employees
    • Perform administrative duties in support of our corporate office and government program/customer
    • Set-up and coordinate conference rooms and meetings, reviewing multiple Outlook calendars for availability
    • Ensure all guests are issued the appropriate badges and required escorts
    • Stock all supplies in conference rooms before, during, and after meetings
    • Order and occasionally pick-up food for conferences
    • Schedule and facilitate teleconferences, ensuring all parties are connected
    • Answer calls and provide necessary assistance or re-routing
    • Record and maintain appropriate visitor log, verifying appropriate visitor access
    • Process incoming office correspondence, including mail, faxes, and email
    • Maintain kitchen and conference room supplies
    • Process and ship all outgoing mail and packages via UPS, FedEx and USPS
    • Assist in the planning, coordination, and execution of corporate events and award ceremonies
    • Assist with new office setups, to include assembly of office accessories/equipment


    • Excellent interpersonal and communication skills
    • Some college preferred
    • Strong computer skills, proficient in Microsoft Office Suite
    • Excellent organization, problem-solving and time management skills
    • Strong attention to detail and ability to multi-task in a fast -paced work environment
    • Ability to be flexible, to work independently and collaboratively with others
    • Responsible and proactive
    • Capacity to lift 25 pounds
    • Must be 18 years of age or older
    • Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job.

    Security Clearance

    • This position will require U.S. citizenship and the ability to obtain and maintain a DoD Secret level (or above) clearance. 


    ZENETEX is an Equal Opportunity/affirmative action Employer. Qualified applicants are considered for employment without regard to age, race, sex, national origin, sexual orientation, disability, or veteran status or any other characteristic protected by law.


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